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SMEC is looking for an experienced Visa Officer/Social Development Group
Administrative Assistant for its ACT office. This is a regular full-time
position reports to the Director Corporate Affairs and General Manager
SDG and to start immediately.
The role will cover obtaining visas for all SMEC staff, their families
and consultants and providing administrative and project assistance for
Social Development Group when required.
KEY RESPONSIBILITIES
a. Visas:
Discuss visa requirements with the traveller by telephone or email. Obtain
necessary documentation and process applications
Liaise with various Embassies and High Commissions in Canberra, Sydney and
Melbourne.
Obtain passports in a professional and timely manner.
Answer any visa queries.
Keep accurate financial and written records of the visas obtained.
Maintain a Petty Cash float and arrange cash reimbursements.
b. SDG Administration Duties:
Maintain Business Development Tracking Lists for EOI and Proposals
o Obtain data on prospects from the Internet and other sources.
o Follow up progress and status of EOI/Proposal submissions with Regional
Managers.
o Review Regional Tracking lists.
Arrange meetings for the SD group
o Agenda papers etc.
Maintain the SDG Consultants Database.
Maintain the Associate and Partners Database including all brochures and
capability statements.
Maintain the SDG web site.
General administration duties including assisting in the preparation of
EOIs and Proposals.
KNOWLEDGE, SKILL, ATTRIBUTES AND EXPERIENCE REQUIRED
A minimum of a year 12 proficiency certification.
A minimum of no less than 5 years administration experience in a working
environment.
Excellent word processing and computer skills (Microsoft Office suite of
programs).
Excellent personal organisation skills (including prioritising tasks).
Ability to work independently and as part of a team.
Self motivated and demonstrated initiative.
Reliable, confidential and trustworthy.
A current ACT drivers licence.
POST APPLICATION TO
Enquiries to Sheila Bell on (02) 6126 1935 and/or
sheila.bell@smec.com.au
Application supported by full CV should be
directed to jobs@smec.com.au by Friday
September 8, 2006 (COB).
SMEC is an equal opportunity employer.
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